Summer Flexible Schedule
Policy: 3.3010
Effective: 1/1/01
Summer Schedule
At the discretion of each unit head, regular full-time personnel
may be given the opportunity to work flexible hours during a prescribed
time period each summer. If applicable, this schedule may entail
condensing
the normal week’s work hours into four working days, with the
employee, typically, taking either a Monday or a Friday off. Because
such a schedule may not be feasible for all units, each unit head
has the responsibility for determining whether his/her unit shall
participate
in the summer schedule.
The time period for summer scheduling shall be announced annually
but shall typically cover the twelve weeks that extend from the week
following
May commencement through the first week of August. The weeks of Memorial
Day and Fourth of July are excluded from summer scheduling; therefore,
regular hours will be worked during those weeks.
General Information
Unit heads, when exercising the summer schedule
option, shall be responsible for ensuring that the following conditions
are met.
-
Schedules within departments must be staggered so that
departments are staffed Monday through Friday for normal or extended
business hours. Unit heads must consult with other unit heads to
assure that the needs
of collaborating units are met.
-
Departments that service students will remain open during
the hours published in the Summer/ Fall schedule book and elsewhere
in order
to accommodate students participating in the Fall registration
and advising process.
-
Unit heads will closely monitor work completion to ensure
that neither work flow nor volume is hampered because
of the condensed
work week.
-
Flexible scheduling cannot reduce an employee’s
scheduled week by more than one day. Therefore, the number
of work days
in a week can be no fewer than four days and no more than
ten hours
can
be scheduled. Also, no more than ten (10) hours can be
either worked or taken as PTO or STDB in one day.
-
No more than one (1) PTO day may be used in a week
of flexible scheduling. In such a case, the week
would consist
of one (1) PTO
day and three
(3) work days, the total hours of which must equal
37.5 or 40, as applicable.
-
Personnel utilizing PTO or STDB benefits for a
full day during a week of flexible scheduling shall
be “charged” the
number of flexible scheduled hours. For example, an employee
regularly scheduled
to work 40 hours will have 10 hours deducted from their
PTO benefit for the day off. Likewise, if an employee takes
a full
week of PTO
during the summer schedule, the normal 40 or 37.5 hours
will be deducted from their PTO benefit.
-
Whenever partial PTO days are used, the applicable
PTO hours will be added to the number of hours
worked to equal
the hours
scheduled
in order to avoid loss in pay.
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